Employee scheduling for small businesses
Employee scheduling in Klokka works like this: you add jobs per person with a date, start time, hours, place and repeat, and the employee sees them on their phone. Klokka is free to use, runs on the web and as an Android app, in Swedish and English, with no limit on employees.
One job, every week
Add the job once with its time, place and note and let it repeat, for example Monday to Thursday until a date. Before you save, Klokka shows which days that makes.
The week by place
The Schedule shows each day with the jobs gathered by address: who is there, when and for how many hours.
Today on one screen
The start page shows today's jobs by place, the week's hours and what is waiting for you, like an open flag.
A job is a shift
A job has a date, a start time, a number of hours and a place. You search for the place as an address, and the employee gets directions in Google Maps with one tap. A job can also have a title and a note you both see. Two jobs on one day is fine: the morning in one place, the afternoon in another.
Repeats
Most shifts come back. A job can repeat every week on the days you pick, or every few weeks. It can also repeat every month, on a date, on the last day or on, say, the first Monday. It ends on a date, after a period, or never. When you change a repeating job you choose whether it applies to that job only, that one and the ones after, or all of them.
The schedule by place and time
You see the week by place and time, so an empty site on Tuesday stands out. The Today view shows today's jobs by place. Each employee sees their own schedule, on the web and in the app, and can set a reminder from 15 minutes to the day before a job starts.
Changes reach people
When you add, change or remove a job, the employee gets a notification. Add twelve jobs at once and one notification arrives, not twelve: "Lena added 12 jobs for you".
From plan to hours
The job is also the day's hours. The month shows the hours so far and what is planned ahead, separately, so nobody types the same shift in twice. If the day did not go to plan, you change the job, or the employee flags the day.
What Klokka does not do
Klokka has no shift swaps between staff, no availability to fill in, no automatic scheduling and no clock-in. If you need any of those, a bigger scheduling tool fits better.