The timesheet app for Android that both sides can see
Klokka is a timesheet app where the employer logs the hours and the employee sees them on their phone straight away, with a push notification every time something changes. It is free to use, has no limit on employees, and runs on Android and the web, in English and Swedish.
It is one app for both sides. The employer sees the week grid and the month for the whole business; the employee sees their own days, their total and every change that is made.
What the app does for the employer
You log the hours per person and day. Usually the fastest way is the week grid, which shows every employee and every day of the week on one screen, and you tab through it like a spreadsheet.
- Quick buttons for 0.5, 1, 2, 4 and 8 hours or a full day, and Same as yesterday for the days that look alike.
- A note on the entry when it helps: opened early, covered for a colleague, stocktaking.
- Rounding to the quarter or half hour if you want it, and a default length for a working day.
- Lock the month once it is right and export it as a CSV file for whoever runs payroll.
- Pay is optional: switch it on for the business and each employee gets an hourly rate and sees the amount next to the hours.
What the employee sees
The employee opens the app and sees their month: every day with hours, the month total, the average per working day and how the month compares with the last one. The week and the single day are one tap away.
The month can be shared as a card, such as "Your September: 142 h", to keep or send on. Someone who works in two places switches between the businesses in the same app, each with its own hours.
One notification per sitting, not five
When the employer adds, changes or removes hours, the employee gets a notification in the app and as a push in the Android app. Changes made in one sitting are merged into one notification: "Nora added 5 days for you, 22.5 h in week 39" instead of five separate ones.
Every Monday a summary of the week also arrives by email, with an Excel file of last week's jobs and hours. It can be turned off in Settings.
Flag an entry that is wrong
If an entry looks wrong, the employee flags it right there with a message: "Worked 6 h, not 4". The employer gets a notification, fixes the entry or dismisses the flag, and both are told the outcome.
Every change is kept in a history of who changed what and when, visible to both. Read more on whether an employer can change your hours and how to keep changes fair for both sides.
Android, the web and iPhone
In the Android app you see the hours and get a push notification as soon as anything changes. You sign in with the same account as on the web.
The web app works in any browser, on a computer or a phone, with the same features as the Android app. On an iPhone you use the web app in Safari: there is no iPhone app yet.
Get started
It takes a couple of minutes, and you only do it once.
- The employer creates the business and invites the staff by email.
- Each employee opens the link in the invitation email and creates their account.
- Then both sign in to the Android app or the web app and see the same month.
What the app does not do
Klokka is not a time clock and has no GPS tracking and no payroll run. You plan the schedule yourself: no automatic scheduling and no shift swaps. Employees do not log their own hours in this version: the employer logs, the employee sees and can flag. If you need any of that, another tool fits better, or Klokka next to it.
Running a small business with a handful of staff? Read about time tracking for small businesses, or how to track employee hours in a way that holds up.